Office Manager

Please note that this is an on-site position.

Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team.

Take your ambitions to the next level

We are seeking a highly organized and proactive office manager to manage day-to-day administrative tasks to keep our office running smoothly. If you are resourceful, efficient at multitasking, and excel in providing excellent customer service while supporting various departments with their administrative needs, then this role is for you.

• Oversee general office operations, including maintaining supplies and equipment, and managing third-party vendor and service provider relationships to ensure quality service and support;

• Greet visitors, answer phone calls and manage incoming and outgoing mail;

• Coordinate appointments, meetings and events, managing scheduling conflicts and updating team calendars as needed;

• Assist the executive team and department managers with clerical duties, such as data entry, document preparation and report generation;

• Coordinate with building management for maintenance and safety compliance;

• Oversee daily tasks to maintain a clean, orderly, and inviting office, including tidying common areas, ensuring workspaces are clean, and managing light upkeep;

• Support HR in the onboarding of new employees, maintaining employee records and organizing company-wide communications;

• Track office expenses, assist with budget management and prepare reports for the finance department;

• Organize team-building events, office lunches and other company gatherings.

When it just clicks!

Does this sound like you?

• High school diploma;

• Minimum of 2 years of experience in office management, administrative support or a similar role;

• Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software (e.g., MS Teams);

• Ability to prioritize effectively and handle unexpected challenges in a fast-paced environment;

• Strong attention to detail ¤and adaptable;

• Excellent written and verbal communication skills.

Assets:

• Bachelor’s degree in business administration or a related field.

Our authenticity is our strength

The diversity of our backgrounds, experiences, thoughts and insights is our competitive advantage. We foster a collaborative environment rooted in our core values of respect, well-being, passion, trust, integrity and creativity. For us, diversity, equity and inclusion aren’t just buzzwords; they’re essential drivers of innovation and excellence, and powerful catalysts for inspiration and evolutionary ideas. The empowerment of our people is fundamental to being the trusted advisor to our clients. Join us in embracing our authenticity and in leveraging our unique perspectives to collectively build the future we all envision.

An inclusive path to success

Fostering an environment where you can thrive starts with ensuring an accessible recruitment process. If you require any accommodations, we welcome you to contact us. For more information, please visit our accessibility page at www.alithya.com/en/accessibility.